Explore Openings in Project & Operations

Undertake and manage all the operational tasks associated with the event working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences & Exhibitions strategic plan, vision, mission, values goals and objectives.

Essential Functions:

• Supervisory Responsibilities; directly supervises its team. Carries out supervisory responsibilities in accordance with the organization’s policy and procedures;
• Responsibilities include interviewing and hiring, (upon the approval from higher management), training employees; planning, assigning, appraising performance;
• Responsible for their respective project(s);
• Managing the daily operation of its respective Project(s);
• Leading and Managing team within its respective Project(s);
• Event planning;
• Oversees all logistics of the Event(s) handled;
• Managing and preparing departments’ budget annually and submit to the finance department, as well as retaining all related documentation of the entire affairs of its respective Project(s).
• To oversee the administrative requirements of the Department and managing the member’s day to day administrative issues and annual performance appraisal.
• Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities;
• Execute and lead all assigned areas of project management activity;
• Lead the day-to-day management of the event;
• Interact closely and effectively with other departments and teams including the account manager, ensuring being briefed fully and correctly in all aspects;
• Interact closely and clearly with other team members to monitor the progress of these activities, and their completion;
• Assist other departments and teams to ensure the timely completion of these activities;
• Maintain an ongoing progress report and produce periodic status reports of the event;
• Manage all stakeholders’ expectations by communicating through meetings, verbal, written and email forms;
• Respond to requests from the client in an efficient and timely manner;
• Actively seek to increase the income generated by the event in conjunction with the account manager, closely monitoring and actively reducing expenses.

• Ensure the development and acquisitioning of new projects;
• Assist in strategy development for the event;
• Able to use own initiative in identifying, addressing and resolving day to day issues and challenge
• Able to work appropriate hours to complete tasks and meet goals;
• Be the client advocate; ensure all issues and changes are met by the team;
• Perform other duties as may occur and as instructed by INDEX Management;
• Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions,

which may vary from time to time as deemed appropriate.

Qualifications and Experience:

• Bachelor degree in Business Management or any other related field.
• 5 years’ experience in Exhibition & Conferences in UAE.
• Minimum 3 years of team management experience.
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in both spoken and written Arabic and English.
• Absolute understanding of the sales process
• Project Management Skills
• Ability to lead the team and project
• Committed to teamwork and account results
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Strong organizational skills
• A positive attitude to dealing with people

To apply send your CV to hr@index.ae

An Event Coordinator undertakes and coordinates all the operational tasks associated with the event working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences and Exhibitions strategic plan, vision, mission, values goals and objectives.

Essential Functions:

Event Planning and Production:

• Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
• Execute and coordinate all assigned areas of project management activity
• Coordinate the day to day activities of the event
• Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects
• Interact closely and clearly with other team members to monitor the progress of these activities, and their completion
• Assist other departments and teams to ensure the timely completion of these activities
• Maintain an ongoing progress report and produce periodic status reports of the event
• Attend to all stakeholders’ expectations by communicating through meetings, verbal, written and email forms
• Respond to requests from the client in an efficient and timely manner
• Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

• Able to use own initiative in identifying, addressing and resolving day to day issues and challenges
• Able to work appropriate hours to complete tasks and meet goals
• Be the client advocate; ensure all issues and changes are met by the team
• Perform other duties as may occur and as instructed by INDEX Management
• Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate
• Research and develop event profile, identifying market leads and presenting these to the team and management

Qualifications and Experience:

• Bachelor degree in Event Management or any other related field.
• 2 years’ experience in Event operations (preferably in Conference & Exhibition)
• Strong understanding of the scientific content of each exhibition
• Committed to teamwork and account results
• Proficient with Microsoft Office (especially Excel and Word).
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Idea generator, self-starter and ability to think outside the box
• Ability to cope with competing demands, to prioritize tasks and to manage time effectively
• Strong organizational skills
• A positive attitude to dealing with people
• Capable of hands on problem-solving, with ability to generate ideas and solutions
• Willingness to work extra hours to complete tasks and meet goals and targets
• Willingness to go the extra mile to support the team, the customer and the event

To apply send your CV to hr@index.ae

Manage various clients’ portfolios, responsible for sale activities and follow up, as well as the development of new revenue streams for INDEX Conferences and Exhibitions Org. Est, in line with INDEX Holding’s strategic plan, vision, mission, values goals and objectives.

Essential Functions:

• Achieve sales targets as defined by management of INDEX Conferences and Exhibitions Org. Est
• Establish and maintain strong client relationships through regular close contact account management; which will include regular face to face meetings, telephone, mail and email communication.
• Proactively seek new ways to increase the services offered to existing client and increase the income generated.
• Source and develop new business opportunities, through one’s own initiative and with the support and direction of management.
• Follow up, support and action any potential new business clients as directed by Management
• Cold call prospective new business customers on a regular basis.
• Retain portfolio of clients.
• Manage sales opportunities in a structured and documented fashion.
• Work closely with the project team in order to maintain a continuous knowledge of project status and to identify potential issues and or opportunities within or related to the project.
• Communicate and coordinate appropriate account details to various teams and subcontractors in a timely fashion as per the policies and procedures to ensure client’s needs are known and dully met.
• Respond to requests from the client in an efficient and timely manner.
• Manage the sales process from initial opportunity through to the securing of the client purchase order and collection up to ensuring successful delivery, and after event service.
• Issue invoices accurately and in a timely manner.
• Collect dues in a timely manner.
• Prepare and present periodic progress reports to the Manager.

Qualifications and Experience:

• Bachelor degree in Business Management, Marketing or any other related field.
• 5 years’ experience in Exhibition Sales in UAE.
• Proven track record of over achieving sales targets
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in both spoken and written Arabic and English.
• Absolute understanding of the sales process
• Strong understanding of the content of each exhibition
• Committed to teamwork and account results
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude

To apply send your CV to hr@index.ae